Bolton Swim and Tennis, Ltd. Rules and Regulations
The following rules and regulations are for the protection and benefit of all members of and visitors to Bolton Swim and Tennis (BST). The rules and regulations assure safe and sanitary operation of the pool and other BST facilities. The cooperation of BST members and visitors in abiding by these rules and regulations will afford pleasant relaxation and recreation for all concerned. Members, their families, and guests are required to observe all rules and regulations and to obey the instructions of all BST employees.
I. Dues Responsibilities
I-A. Ownership of stock requires that annual dues must be paid each year by April 1 or the stock must be surrendered by April 1. Annual dues statements will be mailed to the membership on or before February 15 each year.
I-B. Annual dues cover the season beginning on April 1 of the current year and ending on March 31 of the following year.
I-C. If a member fails to pay dues in full by April 1, the secretary may close the membership and, upon resale of the member’s share of stock, refund the current share value less any unpaid dues and/or fees from the prior year.
I-D. Any member not planning or able to pay in full by April 1 of any given year but wishing to retain their BST membership must complete a payment plan form specifying when payment will be made. Forms are required to be submitted by April 1. Such payment plans must provide for all dues and fees to be paid by September 1 of the current year. Payment plans will be reviewed by BST's Executive Committee. Any violation of an approved payment plan will lead to suspension of the membership until a revised plan is approved by the Executive Committee or payment is made.
I-E. Any membership not paid in full or that lacks an approved payment plan by May 1 will be suspended. If payment is not made or a payment plan is not submitted by May 15, the membership will be terminated.
I-F. To end a membership, a member must advise the secretary or their designee in writing by April 1 of that decision. Upon receipt of this notice, the secretary or their designee shall have ten (10) days to inform the member whether BST will exercise its right of first refusal to buy back the member’s share of membership stock. If BST exercises its right to buy back the member’s share of stock, the member shall be paid for the share when the share is re-sold by BST. If BST declines to buy back the member’s share of stock, the member may sell the share on their.
I-G. All members are assured the right to petition with respect to class of membership, payment of annual dues, and refunds resulting from cancellation of membership. Petitions should be addressed to the attention of the secretary. BST's Executive Committee shall make the final decision regarding any such petition.
II. General Rules and Regulations
II-A. All persons using BST's pool or pool area, tennis courts, or other BST facilities do so at their own risk and sole responsibility. BST assumes no responsibility for any accident or injury in connection with such use, or for loss or damage of any kind to personal property. Persons using the facilities covenant and agree to release and indemnify BST in connection with any loss of life, for personal injury, or for loss of personal property.
II-B. Members are personally liable for any damage to BST's facility caused by themselves, their children, guests, houseguests and/or caregivers. The cost of such damage will be charged to the responsible members.
II-C. Members must abide by all rules and are responsible for the compliance with same by their children, guests, houseguests, and/or caregivers. Prior to using BST, members must execute an Acknowledgement and General Release.
II-D. BST's Pool and Facility Managers or their designees are responsible for the strict enforcement of the rules and regulations and are authorized to temporarily prohibit any member, guest, houseguest, or caregiver from using BST. BST's Pool and Facility Manager shall immediately notify BST's Membership Committee Chair and President of such action.
II-E. Adjudication of questions, conflicts, and disputes over membership and guest access shall be made in accordance with the bylaws by BST's Membership Committee. BST's Board of Governors may revoke a membership for good cause. Before taking such action, the Board of Governors shall provide the member whose membership is at issue an opportunity to be heard. Upon revocation, the member shall receive a refund of their membership share and a pro rata return of any dues paid for the year.
II-F. These Rules and Regulations may be revised or amended at any time upon recommendation of the Rules Committee and approval of the Board of Governors. Reasonable notice of approved changes will be given.
III. Category of Membership
III-A. Individual—one person.
III-B. Partnership—two people residing at the same address but not in a landlord/tenant relationship.
III-C. Family—up to two adults and members of their household residing at the same address but not in a landlord/tenant relationship.
1. The following classes of individuals will incur a charge of $125 per person and are required to provide proof of residency to be included on a Family (C) membership:
1a. Members' children ages 23 and older as of April 1 of the current year
1b. Other adults ages 18 and older as of April 1 of the current year who reside in the household on April 1 of the current year
III-D. Sabbatical—A BST stockholder may place their membership in sabbatical status for no more than two (2) years within a rolling ten (10) year period. 1. Members must notify BST's secretary of the intent to place their membership in sabbatical status by March 15 of the current year. After March 15, requests for sabbatical status must be presented to BST's Executive Committee.
2. Requests for sabbatical status will be granted only if the membership can be filled by a provisional member. BST's secretary will attempt to fill the membership prior to April 15 but no later than May 1. The secretary will notify the member that the membership has been filled and that the sabbatical request has been granted by May 1.
3. If BST has an active waiting list for memberships, sabbatical requests will be offered to waiting list applicants in order of the waiting list.
4. Users of sabbatical memberships are considered provisional members and are subject to the restrictions of Section III-E. Applicants filling a sabbatical membership must purchase the next available share of stock when offered to maintain BST membership. If by the start of a subsequent season a share of stock has not become available and no sabbatical memberships are available, the applicant(s) will return to their place on the waiting list until a share becomes available.
5. When a membership is in sabbatical status, the stockholder may not use the facility, except as the guest of a member in good standing, during the entire twelve (12) month period the membership is in sabbatical status.
III-E. Provisional Memberships—Provisional members must follow all BST rules and regulations. Provisional members may not vote on BST matters or hold positions on BST's Board of Governors. Provisional members may not reserve BST's facilities for events.
1. Full Season Provisional Memberships will be offered to BST members involved in a partnership separation or divorce. In that situation, only one member may retain the share of BST membership stock. The individual not retaining the share of stock may contiunue to use BST's facilites providing they pay annual dues commensurate with their membership class and they purchase the first available share of membership stock (after being placed on the BST membership waiting list).
3.Full Season Provisional Memberships may be offered to a designated number of individuals on BST's membership waiting list. BST's Executive Committee will designate the number of full season provisional memberships to be offered before April 1 in consultation with BST's Finance Committee and and other interested BST committees. Full season provisional members retain their place on the membership waiting list and must purchase stock if offered to retain their membership.
4. August Provisional Memberships—August provisional memberships will be offered to 12 individuals on the BST membership waiting list each year. August provisional memberships begin on August 1 and end on October 31 of the same year. August provisional members have full access to BST's facilities during that period. August provisional memberships will be pro-rated to reflect their limited period. August provisional members retain their place on BST's membership waiting list.
III-F Membership Waiting List—When demand for BST memberships exceeds the number of memberships available, individuals interested in becoming BST members can request to be added to BST's membership waiting list. Inclusion on the waiting list requires payment of a $35 non-refundable fee. Maintenance of the waiting list is non-discriminatory and implemented solely on the basis of the date on which the waiting list fee is paid. BST's secretary manages and maintains the waiting list. When members resign their stock, individuals on the waiting list will be contacted to purchase the stock and will be given a deadline for purchasing the stock.
IV. Registration Requirements
IV-A. A representative of each membership unit must sign in upon entering BST's facilities by providing their name and/or membership number to the BST employee on duty.
IV-B. Children under 10 years of age must be accompanied by an adult or caregiver who is at least 16 years old.
IV-C. Upon entering BST, all guests other than house guests (see section V-B-1) must be signed in and accompanied by by their host member.
IV-D. House guests and caregivers must be registered by an adult host member prior to visiting BST.
IV-E. Caregivers must be accompanied by the host member or by the host member's children under their supervision.
1. Children of caregivers are not allowed to visit BST as guests unless an adult host member is present.
2. Caregivers may pay the daily guest rate, but must be signed in by an adult host member.
V. Guest Privileges and Regulations
V-A. Guests are bound by all of BST’s rules and regulations.
V-B. Special Guest Categories
1. House guests. The maximum period for a registered house guest visit is two consecutive weeks. The same house guests are limited to two registered visits per season. Members may register up to three different house guests (individuals/couples/families registered for the same period are considered one guest) per season. Houseguests may attend the pool without the member. House guests younger than 16 years old must be accompanied by an adult. Houseguests are encouraged to visit BST for he first time with the host member. While the house guest provisions are intended for out of town guests and addresses will be collected, house guests are not restricted by geography.
V-B-2-ii Caregivers. For the purpose of this category, caregivers are considered to be supervisors of minor children. If unaccompanied by an adult member of BST, children under 10 years of age must attend BST under the supervision of a caregiver. Caregivers must be 16 years or older. One caregiver at a time may supervise children. Two caregivers per BST membership may be registered at a time.
V-C. No individual may be a BST guest more than ten times per month unless they qualify as a special guest under Section V-B.
V-D. Guest Fees
1. Daily Guest Fee - $5 per guest per day on weekdays, $7 per guest per day on weekends and holidays
2. Caregiver Registration Fee - $85 per family (includes two caregivers at a time)
3. Houseguest Fee - Seven days: $60 per individual, $100 per couple, $125 per family. Three days: $30 per individual, $50 per couple, $65 per family. Houseguest fees will not be assessed in increments other than seven or three days.
V-E. Individual (A) members are permitted one non-paying guest per day, subject to the restrictions set forth in Section V-C.
V-E. Member Fee Responsibility: All fees, including guest fees, will be the responsibility of the BST member(s) of record. All fees owed BST must be paid no later than April 15 each year or facility privileges may be suspended.
VI. Pool Regulations
VI-A. BST's pool will be open every day between the Saturday of Memorial Day weekend and the Monday of Labor Day weekend. BST's Board of Governors may modify the opening and closing dates for the pool.
VI-B. BST’s Facility Manager will determine the pool schedule by the Saturday of Memorial Day weekend. The schedule will be emailed to all members, posted at BST, and posted on BST’s website.
VI-C. BST's pool may be closed at any time due to weather, operational difficulties, staff availability, or the discretion of the Facility Manager or their designee.
VI-D. Swimming Requirements
1. Anyone wishing to swim in water above their shoulders must pass a deep-water swimming test consisting of swimming two pool lengths and treading water for 30 seconds while observed by a lifeguard. Parents of children may ask a lifeguard to administer the deep-water swimming test.
2. Anyone entering the diving well must first pass the deep-water swimming test.
3. Children who have not passed the deep-water swimming test but wishing to swim in water above their shoulders, excluding the diving well, must be accompanied in the water by a parent, guardian, or registered caregiver at all times.
4. Children who have not passed the deep-water swimming test must be accompanied and supervised by a parent, guardian, or registered caregiver at all times when such children are in the pool.
VI-E. Kickboards are the only floatation device permitted for use in BST's main pool. This rule does not apply to instructional devices used in conjunction with training under the direction of a qualified swimming instructor.
VI-F. At the discretion of the Facility Manager or their designee, members may play with rings or other play equipment in BST's main pool.
VI-G. The following activities are prohibited at BST:
1. Running, pushing, wrestling, ball playing, dunking, splashing, or causing undue disturbance in or around the pool.
2. Entering BAT's pools with any infectious or communicable diseases, sores or inflamed eyes, colds, nasal or ear discharges, excessive sunburn, or open sores.
3. Spouting of water and other unhygienic actions.
4. Use of wheeled objects (i.e., bicycles, skateboards, etc.) except wheelchairs and baby strollers in areas other than the storage area provided by BST. Bicycles must be shall be placed in BST's bicycle rack. BST is not responsible for damage to any such items stored at BST.
5. Use of abusive or profane language.
6. Activities creating excessive noise.
7. Eating and drinking outside of designated areas.
8. Smoking within the facility or within 50 feet of BST's entrance.
9. Use of glassware of any type.
8. Pets within BST's facilities.
VI-H. Papers, refuse, food wrappers, unconsumed food, and paper plates and cups must be deposited in trash cans.
VI-I. First aid supplies may be obtained from BST lifeguards.
VI-J. Only one person may be on the diving board at a time. Diving is permitted only from the diving board and the five-foot end of the pool. Dives must be made straight away from the board.
VI-K. Lap lanes are reserved for members and guests 18 years old and up.
VI-L. No equipment, furniture, etc. may be removed from the facility.
VI-M. All persons must obey the instructions of BST's lifeguards.
VI-N. BST's Facility Manager will consider requests from members for the use of the pool and/or playground for parties during and after BST hours of operation. Each request will be considered on its own merits. All parties must be conducted in accordance with the terms of the Rules Governing Events at BST, which are available at BST's office.
VI-O. Pool Regulations for Children
1. Babies not toilet-trained must wear tight-fitting rubber pants when in BST's pools. Parents or guardians may buy approved tight-fitting rubber pants from BST's office.
2. Children under four years old are permitted in BST's main pool only during general use hours and must be accompanied and supervised by parents or registered caregivers at all times.
3. BST's wading pool is restricted to children six years of age and under.
4. BST's wading pool will not be guarded. Children using the wading pool must be supervised at all times by their parents or registered caregivers.
5. Except as permitted under Section IV-B, no child under 10 years of age may be left at the pool unaccompanied by a parent or caregiver.
VII. Tennis Court Regulations
VII-A. General Rules and Regulations
1. All members are required to cooperate with the BST Tennis Committee in protecting BST property such as tennis nets, court surfaces, fences, and wind screens.
2. Appropriate tennis attire, including shirts, must be worn at all times. Bathing suits are not appropriate tennis attire. Only appropriate (flat bottomed) tennis shoes are permitted.
3. Do not leave tennis cans, tennis can tops, or any trash in the court area.
4. When entering the courts, check to see if players are in the middle of a rally. If so, wait until play has paused to open the gate and/or quickly cross the court.
5. Parents are requested to supervise their children near the tennis courts so their conduct is not detrimental to play.
6. Players are to relinquish their court at the end of the reserved period upon the completion of the game in process.
7. Children ages 16 and younger must obtain permission from BST's tennis pro prior to using the Har Tru courts.
VII-B. Guest Regulations
1. Guests will be permitted only when playing with one or more members.
2. Members must register and make payment for their guests as noted in Section III, which includes use of the pool.
VII-C. Reservation Procedures for Courts
1. Reservations are not required to use a tennis court but are the only way to secure a time slot. Reservations must be made through BST's online reservation system.
2. Time begins as scheduled and not upon arrival.
3. Reserved courts will be held for no more than 15 minutes after scheduled starting time and then are available for open play until the next reserved time slot.
4. From 5:00 p.m. to 8:00 p.m., Monday through Friday, individuals may not use the courts on a reserved basis more than once per day and not more than three times per week, but may use the courts during unreserved periods.
5. Reservations should list all players. Guests are to be identified.
6. Courts may periodically be unavailable due to programming, lessons, and maintenance.